Title: Finance Director
Location: CA / Hybrid remote, with semi-regular travel to Davis, CA
FTE: 80-100% FTE
Salary: $80,000 annually
Reports To: Associate Director
Bilingual Pay Differential: Non-eligible
CAFF is a California-based membership organization that includes family farmers and other community members passionate about local food, farming, and the environment. As a farmer-serving organization, we recognize the historic and lasting inequities in the California food and farming system. We believe farmers of color, and other historically oppressed people, should have the opportunity to create and participate in a food and agriculture system that aligns with their needs, values, identities, knowledge systems, and communities. We commit to advancing racial, gender, and environmental justice in our larger systems, as well as in our own workplace. Currently our programming is focused in four areas: Farm to Market, Policy & Advocacy, Farmer Services, and Ecological Farming. To learn more about CAFF, our history, and our core values, visit https://www.caff.org/about.
The Finance Director provides oversight to all organizational financial activities to ensure CAFF stays in strong financial standing. This position will be an important part of CAFF’s Administration and Operations teams and will work closely with members of those teams. Responsibilities in this role include: Analyzing trends to reduce financial risks associated with spending decisions; creating budgets, including evaluating the needs of each program area; synthesizing complex information and offering advice regarding spending and budget questions; supervising finance and accounting staff. The Finance Director will ensure the organization is following all accounting standards to the highest degree. They will prepare quarterly and annual reports, including the preparation of monthly financial statements and cash flow updates. They will work collaboratively with CAFF’s Staff Accountant, external bookkeeper, and external CPA on annual audit and annual tax returns and report quarterly to the Board of Director on organization’s finances.
A person who will excel in the position is highly organized and experienced in non-profit financial management, can work both independently and collaboratively, and can effectively prioritize projects.
Essential responsibilities include, but are not limited to:
40% Budgeting and Forecasting
- Prepares annual organizational budget, re-forecasting as needed throughout the year
- Works with Program Directors to develop annual program budgets, providing budget updates throughout the year, answers budget related questions
- Monitors cash flow and expenses
- Monitors spend down of grants and contracts and works closely with program staff to ensure effective and accurate spend down of funds
- Management of assets and liabilities and the planning of future growth
- Analyzing and reconciling balance sheet accounts, looking for and addressing inconsistencies
- Preparing quarterly financial statements, including year end financials
- Leading month-end and year-end closing
- Obtain NICRA and update on annual basis
- Develops new financial systems and protocols (as needed) and ensure systems are monitored and maintained, and staff are trained to use systems. Improves efficiencies where possible.
25% Audits, Controls, and Taxes
- Works closely with Staff Accountant and Program Directors to ensure that all audits, both organizational and grant-related, are passed successfully.
- Maintains a strong accounting & operational control environment to safeguard assets, improve operations, and manage risks
- Ensures compliance with state tax filings, and audit requirements and manages annual organizational audit and 990 process
- Ensures compliance with state and federal grant programs
10% General CAFF Responsibilities
This person will be an important member of CAFF’s Administration Team and work closely with all members of the team on various projects.
- Staff supervision, including annual performance reviews and monthly check in meetings
- Participate in weekly all-staff meetings and annual all-staff gatherings
We know it’s impossible to convey every single task for a particular job in one job description. Our hope is that as we work together, and your role evolves over time, we can adjust your job description accordingly.
Educational and Work Experience
Bachelor’s degree in Accounting, 5+ years in accounting, including management experience, or 7-8 years of equivalent experience
Knowledge, Skills and Abilities
- Demonstrated ability of full cycle accounting
- Strong attention to detail and accuracy
- Strong organizational skills with an ability to handle competing demands
- Effective written and oral communication skills in English
- Ability to work independently and remotely while under COVID-19 restrictions
- Strong computer skills, including above average knowledge of Microsoft Office applications, Google Suite, and Wordpress or similar
- Expert understanding of QuickBooks
- Willing and able to maintain strict confidentiality
Ability to sit for long periods of time working at a computer.
CAFF’s policy is that all persons are entitled to equal employment opportunities regardless of race, color, religion, gender, marital status, or sexual orientation. We strongly encourage those from diverse backgrounds and from historically underserved communities to apply.
To apply: Interested applicants should submit a cover letter, resume, and sample of your work that you feel is relevant to this position with the subject line “Finance Director” to firstname.lastname@example.org by February 15th. Reference requests will be made further along in the application process.